Administrative Officer Job In Qatar. The administrative support provided by this job to the executive-level leadership includes, but is not limited to, calendar management, travel management, and expense management. The incumbent assists with data administration, desk research, monthly reporting coordination, and takes on special tasks as needed.
Administrative Officer Job In Qatar
Job Information
| Title | Administrative Officer |
| Company Industry | Higher Education |
| Job Role | Administration |
| Monthly Salary Range | Unspecified |
| Employment Type | Full Time Employee |
Job Responsibilities
- Liaises often with Directors, senior-level staff, and outside collaborators and contacts to represent the function in a professional manner and support departmental goals.
- Gives the leadership all other executive support, including substantial and ongoing calendar management, domestic and international travel management, cost management, event registration, and detailed meeting plan management.
- Organises the appointments and travel for unit/departmental leadership with appropriate supporting materials. Coordinates and schedules on- and off-site meetings, events, and meetings.
- Elevates the shopping cart and orders any necessary equipment or inventory.
- Assembles data, plans, and creates presentations for monthly reporting.
- By gathering information, doing research, and managing information retrieval, assists executive leadership in monitoring important operational indicators.
- Independently completes unique tasks that call for a thorough understanding of both technical and administrative requirements.
- Serves as the executive leadership’s spokesperson when it comes to correspondence, internal and external interactions, and communication screening.
- Deals with sensitive topics, whether they are common or uncommon, and prioritises them using judgement and initiative.
- Makes certain that the executive leadership is aware of the issues, timelines, and objectives.
- Plans domestic and/or worldwide teleconferences.
- Manages the database and keeps track of internal and external contacts.
- In addition to guiding the less experienced administrative workers, provides backup administrative support to others as needed.
- Does other tasks as directed.
Skills
Education & Experience
- 7–8 years of relevant administrative experience and a bachelor’s degree in a related field. An extra advantage is previous expertise in the research, medical, or educational fields.
Knowledge, Skills and Abilities
- Must be conscientious and possess the skills necessary to gather, evaluate, and interpret data.
- Good project management abilities and the ability to fit in with people from different cultural backgrounds.
- Exhibits a high level of discretion, diplomacy, and timeliness in a demanding setting with many interruptions, competing priorities, and shifting workloads.
- The capacity to consistently display initiative, professionalism, and adaptability.
- Respects rigorous information privacy in all facets of the services rendered.
- Being resourceful, responsive, and able to foresee demands are crucial.
- Knowledge of HIPAA and the significance of patient data privacy.
- Strong interpersonal skills with the capacity to negotiate with and influence stakeholders, and the ability to interface with a diverse range of internal and external clients.
- Superior written and verbal communication abilities, capacity to produce reports and presentations, etc.
- proficient in the MS Office Suite, with a focus on Word, Excel, and PowerPoint.
- fluent in both written and spoken Arabic and English (preferably).
Company Overview
In 2001, Cornell University and the Qatar Foundation partnered to form Weill Cornell Medicine-Qatar.
The WCM-Q offers an integrated programme of pre-medical and medical studies culminating to the Cornell University M.D. It was the first medical school in Qatar and a forerunner of coeducation at the university level. degree. Faculty from Cornell and Weill Cornell, including doctors with appointments at Hamad Medical Corporation (HMC), teach classes.
Weill Cornell Medicine, which was established in New York City more than a century ago, includes WCM-Q and has the same goals:
- To give medical students the best education possible.
- To carry out cutting-edge scientific research.
- To enhance healthcare for both current and upcoming generations.
- To offer the community the best possible treatment.
What does an Administrative Officer do?
An effective administrative officer will serve as the main point of contact for all employees, handling their inquiries and offering administrative support. Managing office supplies, creating regular reports (such as expense and office budgets), and maintaining company records are among the main responsibilities.
What type of job is administrative?
Employees that work in administration help a business. This assistance could come in the form of general office administration, phone answering, customer interaction, helping an employer, administrative labour (including keeping records and entering data), or a range of other duties.
What are the 7 administrative roles?
- Windows Office
- Talents in communication.
- The capacity to operate independently.
- Database administration.
- Planning for enterprise resources.
- Management of social media.
- A keen emphasis on results.
Is administrative a good job?
Undoubtedly, working as an administrative assistant is rewarding. In this frequently public-facing position, everyday interaction with clients, coworkers, and consumers is expected of you. This is a fantastic chance to network and establish new professional connections. The need for administrative assistants never goes away.
Is an administrative officer a secretary?
Compared to a secretary, an administrative assistant has additional tasks to complete. The duties of an administrative assistant go much beyond clerical work. An administrative assistant is free to make decisions on their own, unlike a secretary. An administrative assistant is capable of making their own decisions.
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